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EACE25 Call for Proposals
Being an EACE conference presenter is a perfect opportunity to enhance your resume and personal brand! You do not need to be an EACE member to present at the conference, and you’re encouraged to share this opportunity with friends and colleagues.
Submit a Proposal
Session Formats & Topics
Typical session formats include:

  • 60-Minute Breakout Session
    • Workshops: Hands-on, interactive sessions with practical takeaways.
    • Panel Discussions: Diverse Panels discussing industry-relevant topics. 
    • Case Studies: In-depth presentations on successful initiatives with measurable results.
  • Coffee Chat: Roundtable style facilitated group discussions encouraging peer-to-peer learning over a warm or cold beverage. 

  • W.O.R.K. Talk: TED-style talks focused on emerging trends or thought-provoking ideas (15 minutes per person - with up to 5 slots available). What does W.O.R.K. mean to you? Worth, Opportunity, Resilience, Knowledge—this is what defines our work. It’s more than a job; it’s a journey. When we bring purpose, curiosity, and resilience to our work, we unlock its true power, and in turn, we unlock our true potential. Have an idea, emerging trend or topic you want to explore or talk about? This is an opportunity to share it with the EACE community. (If selected as a potential finalist, a video audition submission would be required.)
If you are interested in submitting for a 60-minute break-out session or coffee chat please consider covering one of the following topics:

Employers

  • International Student Recruitment
  • Employee Resource Groups
  • Benefits Issues for Marginalized Communities (Disabilities, BIPOC, LGBTQ+, etc.)
  • Employee Engagement (Gen Z)
  • Employment Law and Compliance
  • Employee Analytics

College Partners

  • Student Engagement
  • Student Mentorship
  • Student Analytics
  • Career Curriculum (creating career courses, integrating career content into existing courses)
  • Career Coaching and Counseling Best Practices
  • Community Colleges
  • HBCUs and HSIs

Both (Employers & College Partners)

  • Inclusive Workplace Culture
  • Conflict Mediation
  • Intergenerational Engagement
  • Data-Driven Actions in Decision-Making
  • Affirmative Action in Recruitment
  • Leadership (methods for career advancement, hiring and/or training best practices, creating office culture)
  • Marketing and Technology

 
Submission Guidelines 

We encourage proposals that:

  • Ignite Engagement: Design sessions that foster active engagement and interaction among participants. 
  • Highlight Practical Successes: Share real-world case studies or achievements with proven outcomes that attendees can apply to their work. 
  • Champion Inclusion: Demonstrate how your session promotes inclusion and belonging, ensuring diverse perspectives are represented. 
  • Show Expertise and Emerging Trends: Present deep knowledge in the field and offer insights into new trends in career services and talent acquisition. 
  • Inspire Any Stage Career Success: Discuss strategies that empower students, early and seasoned career professionals to achieve their goals. 
Proposal Requirements
  • Title and Abstract: Provide a session title (max 75 characters) and a brief abstract (max 150 words) outlining the session's content and value.
  • Learning Objectives: List 3-5 specific learning objectives attendees will take away.
  • Session Outline: Provide a detailed session outline, including the presentation style and approach. 
  • Target Audience: Identify the intended audience (e.g., career service professionals, employer relations, HR professionals). 
  • Career Level: Entry-level, mid-level, seasoned professional
  • Presenter Information: Include a brief bio (up to 100 words) for each presenter, showcasing relevant experience. 
  • Diversity and Inclusion: Explain how your session embraces diversity and promotes inclusive practices. 
Important Information
  • Incomplete forms will not be accepted. ALL co-presenter information must be included at the time the proposal is submitted.

  • Presenters will not be compensated and do not receive complimentary. One lead presenter per session will receive a complimentary (30%) discount towards their registration.

  • For accessibility purposes, presenters are expected to use the EACE Universal Design PowerPoint template. If approved, presenters are required to have five copies of their presentation that comply with the Universal Design standard for distribution, if necessary. 

  • Break-out session rooms will be equipped with basic LCD projector package. Laptops are NOT provided. Internet may not be available in break-out rooms.

  • EACE does not print handouts. Presenters will be encouraged to upload any session handouts to the EACE Mobile App.
Tips for Submitting Your Proposal

View a sample conference proposal here. Need help putting together your proposal? Contact the 2025 EACE Annual Conference Programming Co-Chairs.

 

Tips for submitting a successful conference proposal:

  1. GIVE IT TIME - A good proposal takes time to create! Set aside a few hours to review past proposals, draft out your presentation outline, and craft your title and session description.

  2. MAKE IT CATCHY - The title and description you create now will be used for all promotional materials, so consider the audience, topic area and relevance to your presentation. Use action verbs and results-oriented words. Your title must be both attention-grabbing and give a good description of your session. Less is more when it comes to the length of the session description.

  3. GET CREDIT - Sessions that are SHRM accredited sessions have an increased likelihood of being selected for the conference, and tend to have higher attendance. Review the guidelines for SHRM (Society for Human Resource Management). 

  4. SHARE TAKEAWAYS - Think about the learning outcomes. What information will attendees learn? What new insights will you cultivate? What best practices or how-to’s will you share? Answer the following: “By attending this session, attendees will gain…”
FAQs

Who can submit a proposal?

Anyone who has a relevant topic to share! We’ve had submissions from graduate assistants, faculty, career counselors, VPs, directors, recruiters and more. You do not need to be a member of EACE to submit a proposal.

Where and when is the Annual Conference?

The EACE 2025 Annual Conference will be held June 25-27, 2025 at the Hilton Albany in Albany, New York. Find out more.

What is the timeline for the proposal process?

  • November 21, 2024: Call for Proposals opens
  • January 31, 2025: Deadline for Submissions 
  • February 1, 2025 - March 13, 2025: Programming Committee reviews proposals
  • March 14, 2025: Presenters will be notified of their selection. (The designated lead presenter receives this communication.)

How are proposals selected?

Proposals are evaluated by the Annual Conference Programming Sub-Committee. Several key factors that influence selection include, but are not limited to:

  • Relevance and timeliness of the content.
  • Clarity of learning objectives and intended outcomes.
  • Level of audience engagement and interaction.
  • Promotion of diversity, equity, and inclusion.
  • Practicality of the content for attendees’ professional development.
  • The proposal is non-commercial nor self-promoting.

How long should my presentation be?

Break-out sessions and Coffee Chats are 60 minutes which should include leaving time for questions at the end. 

The W.O.R.K. speakers will run concurrently with no room for questions - this is TED X style and will be done during a Keynote slot. The time frame is 5-15 minutes.

Do presenters get discounted conference registration?

One lead presenter for each break-out session, coffee chat and/or W.O.R.K. session will receive  complimentary (30%) discount towards their registration. If a presenter cannot attend the full conference, entry for the session only may be granted. Presenters needing financial assistance to attend are encouraged to apply for a 2025 Professional Development Grant and/or Diversity & Inclusion Scholarship.

Who should I contact with additional questions?

2025 EACE Annual Conference Programming Co-Chairs.

 

Submit a Proposal